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 Google Workspace on Microsoft Outlook
Categories: Microsoft_365, Email_Client, G_Suite

Google Workspace on Microsoft Outlook

This article is for Google Workspace users who want to move and synchronize their Google Account with Outlook. Google Workspace Sync on Microsoft Outlook (GWSMO) is a plugin that allows users to synchronize mail, calendar events, contacts, notes, and tasks between their new Google Account and Outlook.
 

Step 1: Download and install GWSMO

Installing Google Workspace Sync for Microsoft Outlook (GWSMO) also installs Google Workspace Migration for Microsoft Outlook (GWMMO), which lets you migrate your Outlook data to your new Google Account. We recommend using this migration product if you want to stop using Outlook entirely.

Before you begin, please note the following:

  • If you haven't already, sign in to your Google Account to accept Google's Terms and Conditions.
  • Make sure that you download and install GWSMO on the computer where you use Outlook.
  • Before you install GWSMO, make sure Outlook is not running.

Step 2: Sign in to your Google Account

Note: GWSMO does not work with your personal (@gmail.com) account.
After you install Google Workspace Sync for Microsoft Outlook (GWSMO), you're prompted to sign in with the Google Account you use for work or school.

To sign in:

  • Enter the email address for your Google Account and click Continue.
  • Enter your password and click Next.
  • Click Allow to provide GWSMO access to your Google Account.

Next, you can create a Google Workspace profile to import your data (optional) or skip ahead to Start using Outlook.

Step 3: Import your data

With Google Workspace Sync for Microsoft Outlook (GWSMO), you can import your Outlook data to your Google Account from the following source environments:

  • an existing Outlook profile
  • a Microsoft Exchange profile (if you're using Exchange)
  • a PST file containing data exported from Outlook

Step 4: Start using Outlook

After you create your Google Workspace profile in Microsoft Outlook, you can start using it.

  1. In the Set Up Google Workspace Sync for Microsoft Outlook box, click Start Microsoft Outlook.
    You can do this even if your data is importing.
  2. Select your Google Workspace profile.
  3. (Optional) Click Options and check the Set as default profile box.
  4. Click OK.

When Outlook opens your Google Workspace profile, Google Workspace Sync for Microsoft Outlook (GWSMO) begins synchronizing data with your Google Workspace account.

To get started with Google Workspace for Outlook, Google has prepared an online learning center to help you get the most out of Google Workspace. Google has also developed an extensive online knowledgebase to help you understand specific features regarding Google Workspace and to help you know how to troubleshoot any issues you might experience.